Strategic Alliance

- Bizway Limited

Corporate Secretarial

At HAAK Capital Limited (“HAAK Capital”), we always emphasize our friends and clients should dedicate their resources and time to growing their businesses. In alignment with this objective, HAAK Capital Limited is honored to be in joint alliance with Bizway Secretarial Services (“Bizway”) in the aspect of corporate secretarial service provision. Our goal is to assist your companies by reducing the time-consuming exercise of compliance with statutory company secretarial obligations.
Bizway has earned its reputation as the entrusted key advisor to the boards on corporate governance and other regulatory compliance matters. Differing from other service providers in the market, professionals in Bizway, especially in the scope of service provision among listed companies, have a proven track record of excelling in assisting listed companies in the following aspects:

The Bizway team has established an effective corporate governance framework for our clients, specifically in the areas of risk management and internal controls that ensure statutory compliance and good corporate practice are constantly upheld by our clients;
Technical teams of Bizway are always keeping abreast of the latest changes in laws and regulations in the course of acting as key advisors to our clients in the relevant aspects;
It is a common practice for the Bizway team to be in close contact with relevant representatives of our clients to not only keep abreast of our clients’ affairs but also to act on a real-time basis in providing the needed advice to our clients especially dealing with time-sensitive issues. In short, the Bizway team is taking a proactive role in acting as an advisor to our clients;
In Bizway, the professional team strives to work closely with the key stakeholders, such as the Board and senior management, of our clients in ensuring the key stakeholders receive continuous updates and training on regulatory developments, and ultimately incorporate compliance elements into their decision-making process;
In terms of the communication medium, Bizway professionals shall assist our clients to act as contact points among shareholders, Board, Management, and Regulators.

Corporate Secretarial Services – Companies in general

The main responsibility of the company secretarial services provided by Bizway is to ensure the company’s administrative compliance and legality, and its speciﬁc responsibilities include but are not limited to:

Preparation of company statutory records;
Organizing and arranging the board of directors and/or annual general meeting;
Maintain relevant statutory documents;
Communicate with regulators, lawyers, and auditors;
Handling share transfer and registration;
Notification of changes in company structure/ information;
Preparation and presentation of annual returns, etc.;
Take appropriate action to comply with the relevant regulatory environment;
Monitor the company’s regulatory governance.

Corporate Secretarial Services – Publicly Listed Companies

Within the clientele of Bizway which comprises of major portion of publicly listed companies, the relevant corporate secretarial services generally encompass the following:

Assigning professionals as company secretaries and authorized representatives of listed companies;
Provision of general company secretarial services to group subsidiaries;
Acting as a public company and regulator;
Serve as a crucial conduit of communications for a listed company, professional team, and other relevant parties and key stakeholders;
Prepare and arrange board meetings;
Drafting and keeping minutes of board meetings;
Assist in ensuring public company compliance. In particular, the Companies Ordinance, the Listing Ordinance, and the Securities and Futures Ordinance, including ongoing monitoring and compliance advice to the Board;
Assist in drafting and uploading of documents required under the Listing Ordinance and announcements, including but not limited to Monthly reports, Notice of Board Meetings, Quarterly/Interim/Annual Results Announcements, Quarterly/Interim/Annual Reports, Annual General Meeting Circulars and Notice;
Concerning other transactions of the company, including but not limited to share placements, Mergers and Acquisitions, and other major transactions. These services encompass acting as a communication bridge between the company and the stock exchange and professional teams, assisting in drafting and uploading relevant announcements and circulars, arranging for an extraordinary general meeting if necessary.

More information on services concerning publicly listed companies can be found in the pdf download below.

Other Supports – Six Service areas

In the course of taking a step further to provide your companies with all the necessary support so that you can focus on business growth, we strive to become a one-stop service hub solution for your companies by extending our service scope to other supports. These corporate supports are categorized into six service areas outlined below:

(1) Finance and Compliance

Registration of businesses
Ongoing maintenance – ensure local statutory compliance, maintenance and custody of statutory books, records, and common seals, minutes preparation of directors’ and shareholders’ meetings, changes of directors, secretaries, auditors, company name, capital structure, and other relevant corporate secretarial aspects
Company deregistration
Others – Cash, Bank Deposits, Income and Expenditure Management, Risk Management, Bank Account Setup, Internal Audit or Process Design, Government Subsidy or Funding Application, Accounting Management and Arrangement Audit, Certification Application, Bank Loan Procedures, Company Background Check, Profit Tax Service

(2) Administrative and Human Resources

Registered office or correspondence address facilities – provision of registered office and correspondence addresses, Business Registration Certificates application and renewal, receiving correspondence on behalf
Human Resources Services – Recruitment Arrangement, Attendance Management, Welfare System Review, Insurance Arrangement, Salary and MPF Calculation, Fill in salary and retirement tax returns on behalf of employers, MPF Arrangement, Team Building and Training, Employ and Resignation Management, KPI Performance, Staff Uniform
Others – Data Entry and Archiving, Corporate Governance and Administration

(3) Information Technology

System Security, IT Infrastructure Planning, Server Relocation, System Data Backup, Email Hosting Setting, Software Development, Server Installation and Maintenance, CCTV Installation, Uninterruptible Power Supply System (UPS)

(4) Commercial Design

Business card, Leaflet & Flyer, Business Logo, Table Menu, Corporate Invitation card, Corporate Booklet, Corporate Calendar, Envelope & Letter, Certificate

(5) Marketing & Multimedia Promotion

Creative Video, Live-Streaming, Event Management, Event Highlights (Photography & Video), AR & VR Production, Product Launch Event, Video Editing, Corporate Video Shooting, Venue book & event setup, Creative Photography Shooting (Moodshot), Gift Idea & Production, Sound & Lighting System

(6) Client Relation

Press release writing, social media management, KOL invitation & post, blast out press release PR Management, Risk Management, Media Invitation, Customer Relationship Management, Media Report

More information can be found from the downloads as follows:

In short, irrespective of whether your company is a startup entity, a private company, a publicly listed corporation, or in the middle of preparing for a public listing, we invite you to come and talk to Professionals of HAAK Capital and Bizway, and see how our elite professionals could assist you.

Please feel free to speak with our specialists via Contact Us.

Let us together build a flourishing business

When connected with us, you aren’t growing your business alone. We have your back and put in our best to contribute to the growth of your entire team and organization. So, if you are looking for the right consultant that’ll help you overcoming business and operational challenges, and bring in more conversions and revenue, we are right here!